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Vital Statistics Division

The Division of Vital Statistics of the Youngstown City Health District records vital events occurring in its  primary registration district of Mahoning County.  The Division maintains birth records dating back to 1909 and death records dating back to 1892. 

ESSENTIAL FUNCTIONS

·         Recording all births and deaths that occur in Mahoning County and Northside Medical Center in Trumbull County.       

 ·         Each week, all original birth and death certificates and reports of fetal death are forwarded to the Ohio Department of Health, Office of Vital Statistics, where they are permanently filed.  A record of these certificates is kept on file locally.   

   ·         Issuing certified copies of birth and death certificates.   A certified copy is not an original record, rather it is a copy of the original record.  A certified copy is required for various legal and financial matters including state identification cards, driver license, adoption, passport, social security benefits, retirements benefits, school registration/enrollment, etc.  

WHAT'S NEW - STATEWIDE ACCESS! 

We now issue certificates of birth for records filed in any county in Ohio.  With that, you may order your birth certificate from our office even if you were born outside of Mahoning County.  Certificates of Death are available for individuals who passed in Mahoning County only.   

FOUR WAYS TO ORDER A CERTIFIED COPY OF A BIRTH OR DEATH CERTIFICATE

The cost of a certified copy of a birth and death certificate is $23.00.  Additional fees may apply and vary depending on ordering and delivery method.

1.  IN PERSON.  This is the quickest way to obtain a vital record.  You will receive the record the same day and in most cases, within 5-15 minutes.  Visit us Monday-Friday 8 a.m.–4 p.m. We are located in the Oakhill Renaissance Center at 345 Oak Hill Ave., Youngstown, Ohio 44502.  Enter the building through Entrance B and take the elevator to floor 2.  American currency, money orders, debit cards, and most major credit cards are accepted including American Express, Discover, and MasterCard.  An additional fee is charged by an independent company when paying by debit and credit card.   

2.  ONLINE.  You may order a vital record using your credit card through our only approved Internet ordering service, VitalChek Network, Inc.  Visit:  https://www.vitalchek.com/vital-records/ohio/youngstown-city-health-district?click_id=936749156285743106&ppc=0 to place your order.  An additional fee is charged by VitalChek for this service, and all major credit cards are accepted including American Express, Discover, Mastercard, and Visa.  Please note that expedited shipping is available  through UPS.        

WARNING ---  Other internet vendors are not authorized by the Youngstown City Health District and may charge additional fees without providing state-approved services.  Neither the Youngstown City Health District nor the VitalChek Network have control over the services and fees other Internet vendors offer and charge, nor can we guarantee the confidentiality of any data provided to vendors other than VitalChek.   

3.  MAIL.  To order by mail, download the birth certificate application or death certificate application and submit the completed form and payment to:  VitalChek, P.O. Box 308, Brentwood, TN 37204.  You may pay by money order, personal check, or credit card.  When paying by credit card only, you may fax the completed form to 888-985-2554.  Please note that expedited shipping is available through UPS.   

4.  BY PHONE.  To order by phone, call our toll-free number at 866-277-9849.  This service is available through a partnership with the VitalChek Network.  Orders can be placed with bi-lingual operators 24 hours a day, 7 days a week.  Please note that expedited shipping is available through UPS. 

ATTENTION FUNERAL DIRECTORS

Please continue to send your mail orders (death certificates requiring registration and business checks for certified copies) DIRECTLY to us at:  Youngstown City Health District-VS, 345 Oak Hill Avenue, Suite 200, Youngstown, Ohio 44502.

FREQUENTLY ASKED QUESTIONS

 1.    Do I need to schedule an appointment?  No.  Please visit us Monday-Friday 8:00 a.m.-4:00 p.m.  We are open during the lunch hour.  The wait time is roughly 5-15 minutes.     

 2.    May I purchase a certified copy of a birth or death certificate for a family member or friend?  Yes.  You will be required to complete a short application.  To order a birth certificate you must provide the following information:  name on certificate, date of birth, mother's maiden name, father's name, and location (i.e. hospital) of birth.  To order a death certificate you must provide the following information:  name of decedent, date of death, and location of death.     

 3.    Are other forms of identification or proof of relationship required to purchase a certified copy?  No.  You are required to complete our short application only.  See question #2 for information you must supply on our application.      

 4.    May I purchase a non-certified or plain paper copy of a birth or death certificate?  No.  Per state regulations, our Division no longer issues non-certified copies.     

 5.    What is the cost for a certified copy of a birth or death certificate?  $23.00 (no tax).  Additional fees may apply and vary depending on ordering and delivery methods.  We suggest if you reside locally to visit us in person and pay in American currency. 

 6.    I just had a baby.  How long will it take until my baby’s certificate is ready?  It takes approximately eight to tweleve weeks from your baby’s date of birth for record finalization.  You may call our office prior to visiting to determine if the certificate is available.  New parents should expect to receive their baby's social security card prior to finalization of the birth certificate. 

 7.    I was born in Ohio but outside of Youngstown/Mahoning CountyMay I order a certified copy of my birth certificate through your office?  Yes.  Our Division issues certified copies of birth certificates for any individual born in the State of Ohio. 

 8.    I was not born in the State of Ohio.  May I order a certified copy of my birth certificate through your office?  No.  Please contact our office and we will provide you with contact information for the State Bureau in your respective state of birth. 

 9.    Does your office maintain death certificates for all individuals who lived in Mahoning County?  Residency is not a factor.  Our office maintains death certificates for all individuals who died in Mahoning County.  If you do not know the location of death, please contact our office prior to coming in and we will conduct a search to determine availability.   

 10.  There is an error on my birth certificate.  Can you help me?  Yes, in many cases.  Please visit us and we will determine if we are able to assist you through completion and submission of an Affidavit of Correction.  The State Office of Vital Statistics will make the final determination and will accept or reject your request.  Please note that the Affidavit of Correction is used to request a correction (i.e. misspelling of child’s or parent’s first or last name).  An Affidavit of Correction cannot be used to change the child’s name, child’s gender, child’s year of birth, or child’s birthplace.          

 11.  I want to change my name.  May I submit this request through your office?  No.  Contact Mahoning County Probate Court at 330-740-2310 for more information about applying for a legal name change.  

OTHER SERVICES OFFERED

·         Affidavit of Correction of Birth Record forms are prepared at no charge.  An Affidavit of Correction is used to correct an error on a birth certificate (e.g. misspelling of child’s name, mother’s name, father’s name, etc).  Our Division submits your completed and notarized affidavit to the State Office of Vital Statistics for review and determination.  If approved, the corrected birth certificate will be available for purchase on the same day.  Please note that an Affidavit of Correction is only used to make a correction and cannot be used to make changes (e.g. changing the child’s name, child’s gender, child’s year of birth, and child’s birthplace).

 ·         Acknowledgement of Paternity Affidavit forms are prepared at no charge.  An Acknowledgement of Paternity Affidavit allows unmarried parents to name the natural father and establish paternity for their child.  This form is voluntary and must be signed by both parents.  If the natural father was unavailable to sign the Acknowledgement of Paternity Affidavit at the hospital of birth, please visit our office and we will assist you.  You may also visit www.oh-paternity.com or call 1-888-810-6446 for more information.

If the paternity of the child is unknown, do not sign the Affidavit.  Rather, contact the Mahoning County Child Support Enforcement Agency at 330-740-2073 for more information about its Paternity services.  Genetic testing is available.    

 ·         Public access for genealogy or other purposes.  The Ohio Department of Health, Office of Vital Statistics, maintains a searchable database available for public use.  For more information or to schedule an appointment, call 614-466-2531.  Should you have a limited number of records and can supply the information required on our application (see question #2), contact us and we'd be happy to check our local records to determine availability.  Please note non-certified copies are no longer available.       

CONTACT US 

Phone Number - Main Line

330-743-3333 ext 202

Fax Number

330-743-3960

Kristy Boyles, Manager/Deputy Registrar           

330-743-3333 ext 225

Darlene Enke, Clerk

330-743-3333 ext 224

Vera Grier, Clerk

330-743-3333 ext 223

BIRTH AND DEATH CERTIFICATES

For more information about how to order a birth or death certificate in person, online, by mail, or by phone visit:  http://www.ychd.com/Services/VitalStatistics.aspx 

Click here to order a birth or death certificate online:  https://www.vitalchek.com/vital-records/ohio/youngstown-city-health-district?click_id=936749156285743106&ppc=0

Click here to order a birth or death certificate by mail:  Birth Certificate Application and Death Certificate Application

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